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SEO Case Book: Horror Stories - The forgotten customer

by trainsem Prodigy(January 2008) (rank 44th)
 
 
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There were a few of these in the early days.

We were selling SEO hand over fist but some sales were never reported to us in the SEO operations area. Weeks, sometimes months later the customer would complain to us and we had to fix the mess as best as we could. A typical cycle would be like this:

Customer: It has been a month since you sold me SEO but I haven't seen any results.

Our salesperson: Let me check.

(Meanwhile, he/she would scramble to find the name in our SEO sales log and then realize that it had never been entered. There would be some frantic negotiation with the ops team to reschedule this customer.)

Our salesperson: Your work has commenced and our ops manager will call you tomorrow - when would be a good time?

The result?

  1. We got a good sales and operations process in place. This included a plan of customer contact that started two days after the sale (one day cooling-off period applied), and ensured that a customer could never be forgotten.
  2. We implemented an overdue CRM system.
 
 

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Re: SEO Case Book: Horror Stories - The forgotten customer

georgebounacos
Vote:

January 2008

Good reminder that as free-wheeling as some of us think we are, that the Wild Wild West days are over.  Agency or inhouse, folks need to have good systems to track customers and issues. If nothing else, doing so helps tie trends together.  I'm not saying to go get Salesforce.com for 11 customers, but a good basic CRM package that you can customize is important.

Just don't be a slave to the system and spend an inordinate amount of time there.  I did that 20 years ago with Act and had a great diary and book of all my customer contact, but my productivity hit the skids for a month.  I almost repeated the same thing by putting Quicken's Customer Manager interface into our QuickBooks system.  Luckily,  one of my partners said, "I don't care how much you like operations.  You're killing us with this thing."

Make the tool fit the job, but nice, solid advice otherwise.

George
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